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FAQs

Vendor

Q:
In Section C of the RFP, it reflects services not listed in Section B; does this mean we are responsible for providing all services mentioned in Section C, or just the ones listed in Section B?
Q:
Your “Instruction Notice for Request for Proposals” indicates proposal submission has changed from previous solicitations. Exactly what is different?
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On the references, are we permitted to use federal probation or pretrial officers from districts other than those from Southern District of California as a reference?
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How is the lowest bidder determined?
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Does the incumbent have any advantage in the selection process?
Q:
I am a sole practitioner who would like to submit a proposal, but am unable to provide all of the services in Section B. What are my options?
Q:
Are “staff” different than “subcontractors?”
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If I do not have copies of monitoring reports for the previous 18 months, what do I submit?
Q:
Am I required to enter a number in Item #8 in Section A, which is the first page of all RFPs (Form AO 367)?
Q:
I see there is a change in your billing procedure pursuant to Section G.3 h. and i., as it appears we are no longer authorized to bill for a portion of a session between 0 - 15 minutes. Is this correct?
Q:
In Attachment J1, you are asking for number of defendants and offenders “unsuccessfully discharged” from the program. Could you please define what unsuccessfully discharged means? The only type of discharges we have would be successful completion of the program and probation or termination at the request of the USPO/Pretrial due to incarceration, fleeing, or charges being dropped. All three of these circumstances seem to be covered under question number 9 as “other types of discharges.”
Q:
Is there a preference given to a vendor who offers discounts for prompt payments?
Q:
Under the RFPs for Substance Abuse Treatment Services (SA01-SA06) are providers required to use a specific manualized curriculum for group (PC2022)?
Q:
Can the Southern District please provide the per-service per-unit bid amounts for current contracts rather than the relatively unhelpful “totals” for previous winning bids?
Q:
With respect to Substance Abuse RFP's, regarding Manualized Group sessions, it states in addition to having separate Spanish and English groups, a group must be offered at different times. Can it be assumed there needs to be both a Spanish group and English group offered at the times required?
Q:
Breathalyzer Log and Sweat Patch Log templates were included as part of the solicitation but not discussed in the content of the solicitation. Will there be a requirement for either of these during administration of the services?
Q:
Is your district soliciting for outpatient and detoxification services only as it relates to substance abuse treatment services, or are you also soliciting for long-term residential substance abuse treatment?
Q:
Can the case staffing conferences be held via conference call or must they be in person?
Q:
Will the US Probation representative come to our facility for the meeting or will we go to their office?
Q:
The RFP for Urine Collection mentions that some urine screening items will be provided, but not all items are mentioned as provided to the selected vendor. Can you please confirm if the following will be provided to the vendor at no cost to the vendor? a) Temperature strips, b) Specimen bottle, c) Chain of Custody Forms, d) NIDTs, e) Courier to transport urines to San Diego
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Will all urines be required to be sent to the lab located at the US Pretrial facility in San Diego, or just the Pretrial urines?
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Can we use a restroom for urine screening that has the following? a) While not in our office suite it is directly next door, b) It has a coded entry to limit use of the bathroom to other renters, c) We can control the use of the restroom during the screening limiting it to the observer and the person being monitored
Q:
Are polygraph services part of the bid for sex offender treatment?
Q:
Regarding the Background Statement, if one is in private practice and there are no monitoring reports or subcontractors, how is that section to be completed?
Q:
Is meeting with the client to complete an orientation prior to starting treatment, 3-way meetings with the probation officer and client, and/or meeting with the offender to develop the 90-day treatment plan, billable as an individual session?
Q:
What qualifications does the therapist need to run the co-occuring groups?
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What manuals are acceptable for the CBT treatment program
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Can you sub contract out urine collection to another location?
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What are the minimum requirements/qualifications for my staff members to provide services under the BPA?
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How do I get my name on your bidders' list to be notified of future open RFP's?
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Does the physical office location have to be in the catchment area?
Q:
I thought I read somewhere "no notebooks" and someplace else to use tabs for attachments. Do you want post-it style tabs directly on the attachments?-
Q:
Page C-6 of 19, paragraph 10, requires I submit copies of case briefing materials and charts. Will a copy of the examiner hand score (ESS) and independent computer score (OSS) suffice?
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Do you want to see a sample report with my offer?
Q:
What do the series of numbers on page G-2 of 4 represent?
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Page C-7 of 19 (paragraph 3, e, note) indicates an administrative fee of 5% collected from client. That is meant for treatment providers, right?
Q:
Offeror is not required to submit sections C, D, E, F, G, H and I as part of the proposal. But the office hours are in section C page C-18 and 19. And mandatory Invoice requirements are on page G-1 of 4. Are office hours and invoices required or not?
Q:
The monthly estimate indicates 15 maintenance tests and 5 "clinical polygraph examination and report" on page B-2 of 3. What is meant by a clinical polygraph examination and report and how does that differ from maintenance tests?
Q:
The solicitation does not specifically mention sex history, instant offense or SOME (Sex Offense Monitoring Exam) tests. Will these go beyond the estimated 20 tests a month, or are they already factored in?
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Reference page 67, do polygraph examiners have to check the last ATSA box as well?
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Each subcontract examiner that works in my office under me would have to sign a page 65 document as well correct? Listing their company name then their name?
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do the subcontractors have to include original signatures on the two additional copies of the bid package or just me?
Q:
On some of the RFP's the local needs reflect telemedicine will be available for group as well as individual services. Will this be used for all services? Are there any limitations or restrictions associated with this particular local need?